Office of Community Health Engagement and Outreach

MU TITLE: Business Support Specialist I

LOCATION: Columbia, MO

The University of Missouri (MU) Office of Extension and Engagement's distinct land-grant mission is to improve lives, communities and economies by producing relevant, reliable and responsive educational strategies throughout Missouri. Our dedicated and knowledgeable faculty and staff collaborate with researchers and community leaders to develop and deliver programs that address needs of Missourians including, educational attainment; environmental concerns; community, economic, business and workforce development; global food systems; and community and public health. For more information about MU Extension and Engagement, please visit http://extension.missouri.edu.

MU Extension's Community Health program's goal is to achieve optimal health and well-being for every Missourian at every stage of life, with special recognition for the needs of vulnerable populations. The Community Health Field Specialist will provide a link between the community, health educators, health professionals, schools, local public health agencies and community organizations to assist implementing strategies to improve the health and well-being of individuals and the community.

The University of Missouri is seeking an exceptional individual to support leadership, faculty and staff to enhance the impact of the University in the lives of Missourians at every stage of life. This position provides day-to-day specialized business support, administrative, and fiscal operations for the Community Health Engagement & Outreach Unit and its affiliated faculty and staff.

ESSENTIAL DUTIES

Perform administrative activities for Community Health Engagement & Outreach:

• Order office supplies from Show Me Shop
• Prepare and coordinate office mailings
• Update distribution lists and key contacts
• Update program documents and other office materials as directed
• Maintain office files as directed
• Manage and update the shared calendar and copy major CHEO events to central calendar as needed
• Review and coordinate the updating of affiliation agreements in accordance with university policy and director's guidance
• Assist with ongoing data entry with guidance from internal accounting/business services consultant
• Provide Administrative Support to the following meetings:
• Take minutes with action items for CHEO staff meetings, and CHEO grant-funded project meetings as needed
• Schedule and cancel CHEO meetings with guidance from Education Director/Project Leads
• Send other meeting requests as assigned by Education Director
• Support Community Health Specialists with major events sponsored by CHEO and CHEO grant programs
• Provide support for logistics related to CHEO sponsored meetings, includes zoom and meeting room reservations, catering
• Prepare event materials - printing, photocopying, packet assembly when needed
• Assist Education Director and internal accounting team to provide high-level support in the processing, documentation and submission of contracts to the contract portal
• Assist Education Director with the processing of stipends/honorariums for appropriate personnel, guests and speakers
• Reconcile staff one card purchases and submit expense report(s) for approval
• Assist staff with submission of travel authorizations and travel logistics
• Make and monitor travel arrangements for all CHEO faculty/staff according to university rules in T & E system (pre-authorization of hotel)
• Process travel reimbursements for all CHEO faculty/staff
• Assist with the preparation of monthly reconciliation data for analysis
• Provide administrative support to Education Director for Community Health Engagement & Outreach when needed

PROFESSIONAL EXPECTATIONS

• Identify future trends and stay abreast of current trends in business operations, MU standard accounting and apply this knowledge in the development of budgets for grant proposals and more.
• Actively participate in professional development opportunities to continuously improve skills and increase knowledge about university policies and practices.
• Exhibit a high personal standard of excellence, be an effective team player, and demonstrate inclusivity, civility, and respect for all.
• Operate with minimal guidance; be a self-directed learner who is flexible and adaptable to changing environments.
• Conduct all activities in accordance with the Civil Rights Acts, Title IX, Rehabilitation, Americans with Disabilities Act and local, state and region affirmative action plans.
• As with all positions, involvement with other duties and responsibilities may be expected in order to support the mission and purpose of MU Extension.

LEADERSHIP RECEIVED AND EXERCISED

Programmatic supervision is received from the statewide Community Health Engagement & Outreach Education Director.

CORE ATTRIBUTES FOR MU EXTENSION STAFF

Exhibit a high personal standard of excellence, be an effective team player, and demonstrate inclusivity, civility, and respect for all.

Engage stakeholders and learners; maintain positive interpersonal relationships and exhibit effective written and oral communication skills.

Operate with minimal guidance and be a self-directed learner who is flexible and adaptable to changing environments.

UNIVERSITY INFORMATION

The University of Missouri, also known as Mizzou and MU, is the Flagship University of the four-campus University of Missouri system. It is the state's land-grant university and one of the most comprehensive universities in the United States. MU's broad undergraduate programs and its' graduate, professional and research programs attract annual enrollment of more than 30,000 students. MU is centrally located in St. Louis, MO, which is consistently ranked as one of America's most livable cities. MU Extension programs are located on all four campuses and in 114 counties and St. Louis city.

Monday through Friday, 8:00 a.m. - 5:00 p.m.

High School Diploma or an equivalent combination of education and experience from which comparable knowledge and skills can be acquired is necessary.

Basic knowledge, experience and proficiency in Excel and other data management systems.

Effective communication and logic skills. Must be able to integrate new and emerging technology into business operations.

Effective listening, written and oral communication skills and presentation abilities.

Organizational and interpersonal skills, problem-solving abilities and collaborative experiences.

Salary Range: $17.00 - $19.00/hour, Salary commensurate with education and experience.

Grade: GGS-006

University Title: Business Support Specialist I

Internal applicants can determine their university title by accessing the Talent Profile tile in myHR.

Columbia offers small-town friendliness with big city features and a high quality of life for people of all ages and interests. Founded on education and known as an ideal college town, its location also makes it an attractive spot for businesses and travelers. Located on Interstate 70 and U.S. Highway 63, Columbia is right in the middle of the state and the nation. Just a couple hours' drive from St. Louis and Kansas City, Columbia is Boone County's largest population center offering big-city culture, activities, and resources with a low cost of living. Columbia is home to a variety of restaurants and entertainment venues and hosts more than a dozen cultural festivals each year. If you want to grow your career, continue your education, raise a family, and retire, Columbia is a good place to be!

This position is eligible for University benefits. As part of your total compensation, the University offers a comprehensive benefits package, including medical, dental and vision plans, retirement, paid time off, short- and long-term disability, paid parental leave, paid caregiver leave, and educational fee discounts for all four UM System campuses. For additional information on University benefits, please visit the Faculty & Staff Benefits website at https://www.umsystem.edu/totalrewards/benefits.

Values Commitment

We value the uniqueness of every individual and strive to ensure each person's success. Contributions from individuals with diverse backgrounds, experiences and perspectives promote intellectual pluralism and enable us to achieve the excellence that we seek in learning, research and engagement. This commitment makes our university a better place to work, learn and innovate.

In your application materials, please discuss your experiences and expertise that support these values and enrich our missions of teaching, research, and engagement.

Equal Employment Opportunity

The University of Missouri System is an Equal Opportunity Employer. Equal Opportunity is and shall be provided for all employees and applicants for employment on the basis of their demonstrated ability and competence without unlawful discrimination on the basis of their race, color, national origin, ancestry, religion, sex, pregnancy, sexual orientation, gender identity, gender expression, age, disability, or protected veteran status, or any other status protected by applicable state or federal law. This policy applies to all employment decisions including, but not limited to, recruiting, hiring, training, promotions, pay practices, benefits, disciplinary actions and terminations. For more information, visit https://www.umsystem.edu/ums/hr/eeo or call the Director of Employee and Labor Relations at 573-882-2146.

To request ADA accommodations, please call the Director of Accessibility and ADA at 573-884-7278.